File Management/StorageArchive for category

Another Take on Dropbox: Syncing Apps

Dropbox is a great service that syncs files very easily across multiple computers via a folder that sits on all those computers. I wrote about this great service that allows for easy file collaboration and automated backups a few months back. You can read more about it here.

I just wanted to pass on a great little trick that can help you sync applications across multiple computer by simply having your authoring file in the Dropbox folder. I have several applications on my work computer and on my home computer and I find it frustrating to always using my USB key to transfer similar files back and forth. For instance I have a recipe application called Organized Gourmet (great app by the way) and it helps you schedule meals, my home computer is the primary place where my wife and I plan our meals but when I am at work some days I would like to plan some meals to save us both time but the problem is my work computer only has a fraction of the recipes on it. Once I started using dropbox as the place to put the authoring file it automatically updates both applications with the same database of recipes and both are exactly the same within seconds. This concept is repeated for many more applications.

Of course there are many tools that do this but nearly all come with a fee but Dropbox is free (2 GB). This is just another useful way that you can use free web 2.0 applications to make you life a bit easier.

For more on this topic check out this article.
http://theappleblog.com/2009/02/25/syncing-apps-with-dropbox/

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The all powerful Google! One Homepage to Rule Them All.

I know everyone probably has some sort of Google account and if you don’t you have probably have heard about it. But I wanted to make sure that I wrote something about it because it is one of those fundamental online tools that you must tap into and I didn’t want to take it for granted, that and there are so many tools that people haven’t tapped into that add so much to the experience.

Google pretty much owns my life and there is a good reason for that. It’s easy, free, integrated and unified. On top of it I can gather all the Google tools that I use onto one page, my Google Homepage . This is where I have my Gmail, Google Docs, Google Calendar, Google Reader, and many other tools that aren’t even Google tools like the weather, or alternative search engines.

So how do you get a google Homepage? If you have a Gmail account then you already have access to the Google Homepage and ALL of the tools I have listed here and MORE you simply need to login with your Gmail account to access it and it is all FREE!

Let me elaborate on some of the tools that Google offers:

  • Google Docs: Word Processing, Spreadsheet creation, online forms/surveys, presentation/slideshow creation. All of which can be fully private or fully collaborative with several people working on the same document at the same time from the same room or thousands of miles away.
  • Gmail: Email that offers over 5 GB of storage space (It’s space is ever growing as well depending how long you have had it for, I’m up to nearly 8GB), to-do lists, contact lists, Instant messaging, video chat, and many plugins that increase it’s functionality like GTD inbox, Boxbe, and Google Calendar. And because it is all integrated you send some emails right to your calendar like Entourage and Outlook.
  • Google Calendar: Create multiple calendars that you can share with family, friends collegues, co-workers or the entire world if you want. Tap into co-workers (if they are sharing) calendars to help you schedule meetings or events. Break it down into months days or hours. Reminders help you keep track of your life as well.
  • Picasa: An online photo storage site like Flickr. Easily organize, find, and share your photos. (Stay tuned for a more in depth look at Picasa and Flickr coming very soon)
  • Google Reader: A RSS feed reader that allows for sharing and works really good.
  • Blogger: A easy to use blog that integrates into all your other tools, grab photos from Picasa, documents from Docs and populate your blog so others can keep up to date with what you are doing.
  • Google Sites: A no code required web builder that utilizes drag and drop modular design. Easily have a website up and running in minutes.
  • Youtube: yup your Google account automatically gives you a youtube account.
  • Google Maps: A map of everywhere. Get directions and save them to your account so you always have them for accessibility. And check out street view which lets you go down to street level in most major cities in the world and look around as if you are in a car.
  • Google Translate: Translate from language to language. Very Handy. 43 languages supported and counting.
  • iGoogle: Your personalized Homepage of widgets/nuggets/gadgets. Can house most of the Google tools along with thousands of other tools that enhance productivity or just supply fun.
  • and many more like Finance, Scholar, Books, News etc. And they are constantly adding more.

The best part of it all is that it all exists online (but you can have it run off your desktop too if you want) and is accessible from any computer in the world that have computer access.

How can I use this for education?

  • Increase productivity.
  • Almost everything you do can be online and is sharable.
  • Reduce desktop clutter with fewer applications.
  • Give students a free alternative to pricey desktop applications.
  • Most of your tools can be accessible on one web page. It’s your desktop online.
  • It lives online so you have access everywhere and are not tethered to one computer.
  • Collaborate synchronously or a-synchronously online whenever or wherever with students, course co-writers, colleagues or whoever.
  • Set students up to collaborate online, this works especially good with distance courses.
  • View Microsoft Office documents without Microsoft Office.
  • and there is so much more but so little space

So what do /would you use the Google products for?

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Fotopedia: A Picture is Worth a Thousand Words

If you’re searching for images on the web there is no end to what you may find. Searching for a set of images can be even worse. Fototopia makes this easy!

You can search for or browse through galleries of photos that users have provided. If you like one you can turn the photo gallery into a widget that you can paste into any html friendly textbox. If the user provided information with the gallery such as google maps, wikipdia pages and links, it will appear in the widget.

You can try adding your own photos to a preexisting gallery and if it gets enough votes it will stay there for everyone to see. This voting system eliminates the chance of albums having low quality or irrelevant photos!

You can also download the free fotopedia application and make your own photos into a widget that you can post anywhere! This widget makes it easy for anyone to view your photos without them having to download any software.

How can this be used in education?
Field trips photos can be made into a slide show that includes a map of where the trip was, wikipedia links to the area, species found there and also a link to other webpages about the location.

If you have some course material that would be enhanced with some imagery you can find the topic, select a gallery and place the gallery widget right into your course.

Alternative photo storage tools are Flickr and Google’s Picasa

Author: Rebecca Mercer

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My head is in the clouds but so are my files.

About a year ago I was looking for a good solution to share large files that email couldn’t handle (20+mb), I also needed a few other things that I wanted it to do like:

  1. Sync files automatically across multiple computers.
  2. Have access to my files regardless of the computer that I am using i.e. read a PDF from an internet cafe computer.
  3. Collaborate with people via sharing large files.
  4. Store files online.

Luckily I found a tool to help with all of that and more, Dropbox. Here is a highlight reel of what Dropbox offers:

  1. 2 GB free storage space online
  2. File syncing across multiple computers
  3. OS independent
  4. Large and small file sharing via public folders
  5. Photo sharing via photos folder (includes a web interface web gallery)
  6. Public folder sharing where multiple Dropbox accounts can have access to specified folders and all accounts gain syncing power to constantly be updated with new files in that folder.
  7. Invisible syncing and through the web interface you can see Dropbox activity.
  8. Web interface to access your files while away from your computer
  9. A public folder that allows you to put up files, grab a url from the file, and give the link to whomever and they can download the file without downloading Dropbox. Try it out for yourself by clicking here. http://dl.getdropbox.com/u/17187/Dropbox%20public.pdf and here http://dl.getdropbox.com/u/17187/division%20of%20power.html . as you can see it allows you to link right to html documents and flash files.

To use Dropbox you just download the software install it and it will create a folder in your computer called, you guessed it, Dropbox. It runs in the background and only syncs when you add a file or take one out of the folder. Install Dropbox on any computer you want to sync files across and it will run in the background making sure that the Dropbox folder is synced.Watch this video to better understand what Dropbox has to offer http://www.youtube.com/watch?v=maQrWC-raFQ and go here for a tour of dropbox http://www.getdropbox.com/tour#1 .

So how could you as an educator use it?

  1. Well how about posting important files for download into your public Dropbox folder and sending the link to all your students so they can download it?
  2. What if you are working with another instructor or content expert, you could set up a collaborative folder so you both would be up to date with what the other has done.
  3. Leave your work computer at work and know that those files will be on your home computer for you to work on later.
  4. Have your students all get dropbox accounts and you could set up a folder where they can send put up their assignments like an assignment dropbox.
  5. With an account your students could have group collaboration and you would be able to see their progress (as long as you are invited into their group folders) and who is most active and it keeps track of versions and if a file has been deleted which would reduce the odds of cheating.
  6. Use it to archive important files (you can undelete deleted items and even restore different versions of the same file)
  7. Whatever you want!

So how do I (Tyler Wall) use Dropbox? Well I have a fellow comic aficionado back in my home town and we are creating a web comic together so I created a new folder in Dropbox and invited him to it. We now both have access to the folder (and no one else) and if I put up a new drawing it syncs to his computer and it is like sharing a folder on the web. I also use it to backup important files, all in folders that no one else has access to.

It has revolutionized the way I collaborate on a large scale project. I haven’t seen my friend in over a year but I feel like we haven’t missed a beat with thanks to Dropbox.(and a few other online tools). Without Dropbox collaboration would be much more difficult.

So if you have Dropbox and use it regularly or have ideas of how to use it for education by all means post a comment and let me and everyone else know your great idea.

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